The Records Division is responsible for maintaining case report files, traffic tickets, statistical data, processing correspondence, sex offender registry, collecting/recording data required for the National Incident Base Reporting System (NIBRS).
Annex Office Hours:
Monday: 8:00am – 5:00pm
Tuesday: 8:00am – 5:00pm
Wednesday: 8:00am – 4:00pm
Thursday: 8:00am – 5:00pm
Friday: 8:00am – 5:00pm
Saturday & Sunday: Closed
Closed all major Holidays
Schedule of Fees: (Fees subject to change without notice)
|Extensive Research Fees||$100.00 Deposit (Will be applied towards research fee, copy fee and balance will be refunded.)|
|Research Fee||Varies depending on time expended and wage of researcher|
|Copy of Reports||$0.25 per page|
|Copy of CD and Tapes (audio & video)||$5.00 ea (when applicable)|
|Letter of Clearance / Local Background Check||$5.00 per name|
|Explosive/Silencer/FFL Application Fingerprints||$25.00|
|Sex Offender Registry Fingerprints||$25.00|
Requesting a Report
To request a copy of a report the applicant must submit a signed Request For Records form and return it with a photo copy of the applicant’s license or identification card.
Payment must be received in advance of releasing the requested records.
Under some circumstances copies of case reports cannot be released and the applicant may be referred to the District Attorney’s Office to file a motion for discovery or to the Courts for the Disposition or Conviction.
Obtaining Copies of Sheriff’s Office Reports
This may include criminal reports, booking photos and traffic reports.
Please email requests to [email protected].
If the applicant faxes the request we will call the applicant when we know if the report is releasable and how much it will cost. The applicant is then required to mail the payment, come in to make the payment, or may phone in and charge the applicant’s credit/debit card for payment.
If the applicant is mailing the request and needs to know how much the report will cost please call us prior to mailing the request and we will determine the cost so the applicant can include payment with the request. If the applicant mails the request form and does not mail payment with the form we will advise the applicant of the total cost for the report once it has been determined the report is releasable. Once payment is received the report will then be released.
We typically respond to record requests within 3 business days. If a request is available for release, but will require more than 3 business days, the records department will notify the requestor and set a date and time at which the records will be available.
If it is a complicated request, a request that will take more than 3 business days to process and/or if the report is stored off-site, the applicant will be notified at which time an Extensive Research Fee may be assessed.
For records, which under CORA are defined as Public Records, the extension of time will not exceed 7 additional business days.
Local Background Check/Clearance Check
To request a local background check the applicant must complete and submit the Background Records Check form. This will include Garfield County Sheriff’s records only. Each municipality (city) is responsible for their own records. See Fee Schedule for cost.
County, State or Federal Records Requests
Colorado Bureau of Investigations may be reached at (303) 239-4208 or at https://cbi.colorado.gov/. You may click on Records Check under the Features title. Their own fee applies.
If the applicant wishes to purchase an arrest photo (mug shot) of a person over the age of 18, there is a $1.25 per photo fee. We cannot release arrest photos of juveniles unless that person has been charged as an adult. If this is the case, the applicant will need to provide documentation from the Courts indicating such action.
Federal Firearms Licensing
Applicants are required to mail or deliver a completed copy of the ATF Application to their county’s Chief Law Enforcement Officer of the locality in which the premises is located.
Explosive and Silencer Permits
Applicants are required to mail or deliver a completed copy of the ATF Application to their Chief Law Enforcement Officer of the locality in which the applicant lives.
Although the Sheriff is no longer required to sign off approving your Silencer Application, if he has information that may disqualify you from acquiring or possessing a firearm, he may contact the ATF with that information.
Copies of your completed ATF forms may be mailed or delivered to:
Fingerprinting for these applications can be completed at either our main office in Glenwood or the Annex Office in Rifle during business hours listed above, no appointment is necessary.
Payment requested at the time of service. Please make checks payable to the Garfield County Sheriff’s Office.